Policy on Personnel Files

Policy Number: 418

Human Resources

The permanent link for this policy is: https://policies.northeastern.edu/policy418/

I. Purpose and Scope


The university maintains a personnel file for each employee.

II. Definitions


A personnel file is a record kept by the university’s Human Resources (HR) department that identifies an employee, to the extend that the record is used or has been used, or may affect or be used relative to that employee’s qualifications for employment, promotion, transfer, additional compensation or disciplinary action.

III. Policy


Personnel files are the property of the university. Documents contained in personnel files will be maintained in confidence, except as may be necessary for the business needs of the university and as disclosure may be required by law. Employees are granted access to their own personnel files in accordance with applicable laws.

Employees may review their own personnel files during business hours by requesting an appointment with HR.

Indiviudals outside of the university will not be given access to personnel files without written permission of the employee or as required by law.

IV. Additional Information


Normally, at least 24 hours prior notice to HR will be required for employees to view their personnel file.

    V. Contact Information


    Human Resources: 216 Mass Ave; 617-373-2230; hrst@northeastern.edu

    Responsible Office/Department(s)

    Human Resources

    Related Policies

    Related Procedures





    Personnel Files; Personal Information

    Version History

    Last Revision Date: December 1, 2022

    Issued: April 2, 2014