Policy on Political Campaign and Lobbying Activity

Policy Number: 115

Governance and Legal

The permanent link for this policy is: https://policies.northeastern.edu/policy115/

I. Purpose and Scope

 

Northeastern University is committed to the free flow of ideas and opinions, and encourages its students, faculty and staff to vote and participate in civic discussions and the democratic process. As a tax-exempt, nonprofit institution, however, the university is prohibited under federal tax laws from direct involvement in political campaign activity and may not endorse or oppose candidates for political office or contribute money, goods or services to political campaigns. This policy addresses those prohibitions and their practical implications for faculty, staff, and students.

This policy applies to all students, faculty and staff, as well as to volunteers when acting or participating on behalf of the university. The policy and any guidelines published by the university regarding involvement in activities related to ballot initiatives and campaigns for public office are based upon IRS rulings concerning nonprofit corporations and other applicable judicial decisions and laws.

II. Definitions

 

For purposes of this policy,

Political Campaign Activity means activity, including oral or written statements and financial or in-kind support, that is directed toward the success or failure of a political party, candidate for election in a partisan political campaign for public office, a partisan political group, or ballot initiative.

Ballot Initiative, also called, “ballot question,” “ballot measure,” “popular initiative,” “voter initiative,” “citizen initiative,” “proposition” or just “initiative,” is a means by which a petition signed by a certain number of registered voters can bring about a public vote on a proposed statute or constitutional amendment.

Political campaign means a race between candidates for elective office, or other organized effort towards a particular election result, including for ballot initiatives.

Lobbying means influencing or intending to influence a Member of Congress or State or local Legislator or member of their staff.

Fundraising means soliciting contributions for political candidates, campaigns, or ballot initiatives.

Endorsement means public statements of opinion and/or contributions, monetary, in-kind, or otherwise, to political campaigns.

III. Policy

 

It is the policy of the University not to intervene, through endorsement or otherwise, and not to participate, either directly or indirectly, in partisan political campaign activity. When faculty and staff participate in political campaigns, that activity must be conducted in their personal capacity.

Use of University Facilities and Resources

Students, faculty, and staff may participate in political activities on their own time and without the use of university resources, such as phone, web pages, email, fax or mail. In addition, they may engage in nonpartisan activities, including training and/or educational programs, voter registration drives, and debates designed to increase public awareness and encourage participation in the electoral process. It also may be permissible to provide political candidates opportunities to speak at the university and/or to rent facilities for political events, provided these are on the same terms as those afforded nonpolitical events, within the university’s guidelines, and approved by the Office of Government Relations; and the opportunity is made available to all candidates for that office under substantially similar terms and conditions.

Providing university resources, such as mailing lists, university letterhead, web pages, telephones, computers, copy machines, and office or other space, to a political candidate or cause is prohibited. Fundraising, campaign endorsements, public statements of position, and/or contributions to political campaign funds made by or on behalf of the university are strictly prohibited. This includes, by way of example, the posting of signs on university property showing support for a particular candidate or initiative, the use of the name or seal of the university on materials intended to support a political candidate or initiative, and the inclusion of a university office/address as the return mailing address for campaign fundraising for a candidate or ballot initiative. The university may not sponsor or host events to promote or advance the candidacy of a particular candidate or ballot initiative.

Students and Student Organizations

The Office of Student Affairs must be made aware of all student-based political activities on campus. In addition to this policy, Northeastern has policies and procedures relating to political rallies and demonstrations in the student handbooks. Northeastern is dedicated to preserving the rights of members of the university community to express their views and to protest, but all demonstrations must be peaceful, orderly, and abide by university procedures.

Faculty and Staff

University employees may participate in political campaigns of their choosing, off-hours, or on vacation time, so long as the activity is neither in the name of the university nor at the direction or requirement of a university official and does not use university resources. In addition, if a member of the faculty or staff wishes to seek public office, they must work with the Office of the General Counsel to determine if a plan can be developed for such activity that complies with university guidelines and applicable law.

Lobbying Rules

Under state and federal lobbying laws, the university must document certain lobbying activities. Therefore, students, faculty, or staff who wish to lobby on behalf of the university must first seek approval from the Office of Government Relations in order to verify that such lobbying activities are in compliance with state and federal laws. Members of the Northeastern community may lobby government officials regarding particular issues of personal interest to them on their own time and without the use of university name or resources.

IV. Additional Information

 

This policy cannot address every specific situation that might arise. Members of the university community with any questions about their participation in political activities should consult with the Office of Student Affairs, the Office of General Counsel, or the Office of Governmental Relations. Failure to comply with this policy can result in severe penalties to the institution, and to those who violate the policy.

V. Contact Information

 

Should you have questions about this policy please contact the

Office of Government Relations, 617-373-8528,

Office of Student Affairs, 617-373-4384,

Office of the General Counsel, 617-373-2157

Responsible Office/Department(s)

Office of Government Relations

Related Procedures

N/A

Supersedes

N/A

Keywords

Political Activity; Political Campaign; Politics; Fundraising; Ballot Initiatives; Lobbying

Version History

Last Revision Date: March 15, 2021

Issued: March 4, 2014